Amazon Hiring – GM Administrative Assistant

Website Amazon

Job Description:

The Administrative Assistant will support the General Manager and fulfillment center Operations team. The successful candidate will be organized, detail oriented, self-motivated, able to handle confidential information, as well as a demonstrated ability to respond to changing workloads and priorities. Must have the ability to communicate clearly and to manage multiple assignments and people simultaneously. Other responsibilities will include:

Job Responsibilities:

  • Conduct clerical duties, including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs, and internal information and platforms
  • Think and plan ahead, delegate responsibilities appropriately and manage time effectively
  • Work with outside vendors to coordinate upkeep, and maintenance of the Fulfillment Center
  • Typing meeting notes, creating conference agendas and minor content curriculum creation
  • Serve as representative on department team-building activities and peer recognition
  • Coordinate closely with Workforce Management, Recruiting, Maintenance, Human Resources, and other teams within the FC
  • Manage and complete expense reports for General Manager, Senior Leader(s) if applicable, and yourself as needed.
  • Own and manage conference room coordination and room calendar management
  • Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs
  • Management of complex calendars and scheduling with diplomacy and discretion
  • Compile team goals, track and help drive completion of key deliverables and follow up on outstanding items.
  • Maintaining schedules, planning events, coordinating meetings, and conferences for the Fulfillment Center Staff
  • Run work-related errands as needed
  • Scheduling cost effective travel arrangements which include: airfare/hotel/ground transportation for General Manager, and Senior Leader(s) as needed

Job Requirements:

  • Excellent written and verbal communication skills
  • Strong organizational and communication skills and problem solving skills
  • Ability to learn organizational structure and the objectives of the team
  • Ability to create graphs in MS Office products
  • Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
  • Strong analytical skills
  • Prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines
  • Ability to work a flexible schedule (Monday-Friday) and overtime as needed
  • Ability to communicate with a variety of constituent groups such as senior management, peers, and outside contacts

Qualification & Experience:

  • 2+ years administrative support experience at an executive level
  • Associate’s or Bachelor’s Degree

Job Details:

Company: Amazon

Vacancy Type:  Full Time

Job Location: Macon, GA, US

Application Deadline: N/A

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